Key Features
Multiple
Layouts
Input any conceivable
layout; examples of which may be loose sheets, laminated sheets,
bound booklets etc.
Control of
Multiple Parameters
Full control over the
cost and choice of paper size, weight, colour, laminating, colour
saturation and single or double sided print.
Monitor the
cost of orders
The user can add 3
different documents in a single request and repeat this procedure
as many times as they like.
User Cost
Display
Users can keep track of
the total amount they have spent to date on their order through the
cost reporting facility.
Manage
Reprographic Costs
Administrators have
access to all users reprographic costs. This can be filtered to
whole school, departmental and single user expenditure
List All
Reprographic Requests
Reprographic Technicians
can view a list of all requests made in the organisation and
prioritise the orders to suit their best and most efficient
practice, whilst ensuring all requests are fulfilled in the correct
time frame.
Manage User
Requests
Users and reprographic
staff can view the full content of requests including any
conversations with reprographics.
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Highlights
User Cost
Control
There are 3 methods by
which you can change the cost of your order: 1. Change the request
parameters to choose the most cost effective order 2. Return to the
order after the final cost is displayed before submitting it 3.
Amend the order at a later date.
Request
Monitoring by Technicians
Reprographic Technicians
can alter a request if there is an error in the user request; this
is particularly useful in monitoring colour saturation and the
effect it has on the cost of a request. The reprographic technician
can then alert the user to inform them of the alterations made or
required.
Add and
Remove Attachments
Document attachments can
be can be removed during the request procedure and replaced by a
new document.
Request
Status
The status of your
request and the stage of completion can be constantly monitored
through view requests. For example started, alert, completed etc.
Reprographics
Messsaging System
Alterations and issues
regarding a request can be resolved through the direct
reprographics messaging system.
Export
Request Data
All data can be exported
to an excel template and manipulated statistically to provide
formatted data or graphical displays.
Email
Notification
This optional feature
alllows Reprographics to inform the User when a request has beeen
completed, and ready for collection or delivery.
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System Assets and Integration
Order
Resources Anytime
Because all the system
are Web based and supported by the Cloud, they can be ordered from
any Tablet or Computer from any location at home or at work. .
Single
Session Multiple Requests
The user can add 3
different documents in a single request and repeat this procedure
by opening a new session, and add as many requests required.
Preview and
Amend Documents
You can view documents
in the repository or from your computer to view their suitability
before you upload them for printing. Documents in the repository
are rated by other users and can be ammended online to suite your
personal needs without affecting the original copy.
Document
Upload Size and Flexibility
Documents up to 12Mb in
size can be uploaded which can be single or multiple pages.
Extraction of particular pages from a document is also accomodated.
All regular document formats are supported docx, pdf etc. See the
Instruction Manual for a full list of supported formats.
Systems
Integration
Reprograhics and Costing
is fully integrated with all our systems to provide a complete
lesson resource set-up
Request
Data Retrieval
Data can be saved to an
internal email sever and manipulated with Micosoft One Note. This
acts as a fail safe back up of requests stored on the organisations
computers should you lose contact with the Internet.
Data
Retrieval for OFSTED
All data is stored and
backed up on our server giving you easy access to download all your
reprographic costs to present for an OFSTED inspections.
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Definition
of a Resource
The Meaning of Resource
in Systems Together relates to equipment, departments providing a
service, documents, facilities, reprographics and rooms.